Christmas Form
 

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Christmas Form

Census Tab (to purchase Christmas gifts)

Provides a census of the number of total active (“New,” “Sponsored,” and “Previous”) or only “Sponsored” and “Previous” active students by grade or age and sex in a user-selectable collection of schools (note: to select a combination of schools, press Ctrl while depressing the school selections one by one).  This census can be used to help with the purchase of Christmas gifts.  Note: The census includes all sponsorship programs.  The census report is available in four formats:

  • GRADE: Grouped by school, grade, sex—One page per school, with totals by grade and sex.

  • GRADE: Totals by sex and grade—By sex, then by grade with a list of how many at each school, then totaled (see right).

  • AGE: Grouped by school, age, sex--One page per school, with totals by age and sex.

  • AGE: Totals by sex and age--By sex, then by age with a list of how many at each school, then totaled.

Christmas Gifts Bought Tab:  HOW DO I enter Christmas gifts that I bought?

Follow these steps:

  1. Go to Christmas form, Christmas Gifts Bought tab.
  2. Enter the year (Caution! defaults to current year.  If you are entering Christmas gifts bought in January, be sure to change it to the previous year.)
  3. Select the schools included in the Christmas gift purchase.  Hold the ctrl key down to make multiple selections.  Note: the gifts for each sex/grade need to be the same for all of the schools you select.  If students at a certain school in a certain grade received a different gift than those at the same grade in another school, process those gifts separately.
  4. Enter a description of gifts bought for each sex and grade.
  5. After all gift descriptions have been entered, press either the "Process for Sponsored and Previous Only" button or the "Process for New, Sponsored and Previous" button.  Do not press the button more than once and do not press both buttons.  This will result in duplicate Christmas gift entries in the gift table.
  6. An entry will be included in the gift table with a date of "Dec. 25" for the year indicated on the form, with the amount as $0 for all students for the sponsor codes indicated, in the schools selected, with the the value of the description appearing in the gift purchased field for the sex/grades for which there is a description.  If there is no gift listed for a certain grade/sex, no entry will be made.