Help@lacc-smp.org

HOW DO I Process Graduations?

This process is identical to Withdrawal Process, except that no “Reason for Leaving” is included on the “Enter Students who Graduate” form.  It is automatically set as “Graduated.”

1. Go to the Graduations Form.  Enter the student numbers for each student graduating.

2. Press the Create Packet button after entering all graduating students.  This assigns the date (today's date by default) in the orange box to the group of students as a packet date.

3. Verify the packet date in Packet box in the blue reports box.  By default the packet date is the date of the last packet processed.  Note:  Previous graduation packets may be resubmitted by choosing a previous packet date.

4. Click on Preview List to view the list of graduates.  Print and file this report as a control of communication with the SCO.

5. Verify Internet connection.

6. Press the Upload Data File to Server button.  A copy of the graduation data file is copied to both the lacc\export folder and the SMP server.  The file in the export folder will have this format mmddyy,xxExportGraduates.txt, where xx is the country number.

7. Press the Send Email List and Advisory button.  The file format box will appear.  Select Rich Text Format (default) or Snapshot format.  An email advisory message should open and the report file will be attached.  A message may be included with the email.  Note: Some email programs may interrupt the automatic opening of an email message.  If this occurs, give permission to open and send the email.  If it doesn't open, it may be automatically put in the outbox of your email program.  If this is how your email program works, it is strongly suggested that you turn off the feature that automatically sends messages when they arrive to the outbox.

8. Press send after verifying that the email message will be sent to DataTables@LACCOffice.org and your rep.

To REVERSE graduations, see HOW DO I Reverse Withdrawals or Graduations?