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Gifts Process Form: HOW DO I Process Gift
Transactions Received from SCO?
From Sponsors tab
All gift transactions (classes 43, 44 and 72) from LACC are
automatically assigned the MDB packet code during MDB file processing. Gifts are processed after MDB files have been
processed on the Process MDB Form. For those countries that manage
additional sponsorship programs, put a check mark in the box
"Enter non-LACC gifts manually" and follow the steps at the bottom of this page.
The Gifts Process includes the following steps:
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Print gift reports.
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Purchase gifts. Record gifts purchased on Student
Letters tab.
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Send gifts, lists and student letterhead to schools.
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Receive and record receipt of student letters in
Student Letters tab.
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Prepare student letter packet to send to the SCO.
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Upload student letter data file and send email advisory
and report.
Go to Gift Reports,
Purchase and Letters
Enter non-LACC Gifts Manually (or LACC gifts excluded
from the MDB file)
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Put a check mark in the box "Enter non-LACC gifts
manually."
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Enter a gift record for each monetary gift received:
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Enter the student ID number. The drop-down
box provides the student-sponsor combination for all active students.
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Enter the sponsor number. The drop-down box
indicates the sponsor currently assigned to the student.
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Enter the sub-sponsor number. The drop-down
box indicates the sub-sponsor number of the sponsor that is currently
sponsoring the student.
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Enter the amount of the gift. The amount must
be greater than 0.
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Enter the gift class: 43 (birthday), 44 (Christmas)
or 72 (special).
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Press the "Processs and Create Packet" button.
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Remove the check mark from "Enter non-LACC gifts
manually."
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Continue to the steps in the Gifts Process above.
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