Payments to Schools Tab
 

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Payments to Schools Tab:  HOW DO I Configure the "Payments to Schools" Options?

Follow these steps:

  • Select the funding system for each school (explained below)
  • If you desire to give an "Amount per School," enter that amount in the field
  • Select "fixed" or "variable" amount per student.  If fixed, enter that amount in the field.
  • Enter registration and tuition information available for reference purposes.
  • Enter the "Pay to the order of" information for each school for writing checks.
  • The funding system options selected are reflected in the "Payments to Schools" reports (green box)

Funding System—Is used to make payment to schools based upon the amount given per student and/or an amount given to a school not directly based upon the number of students in that school.

  1. All Active gives the Amount per Student, fixed or variable, to all New, Sponsored and Previous students plus whatever amount is included in the Amount per School.

  2. Sponsored and Previous only gives the Amount per Student, fixed or variable, to all Sponsored and Previous students plus whatever amount is included in the Amount per School.

  3. Sponsored only gives the Amount per Student, fixed or variable, to Sponsored students only, plus whatever amount is included in the Amount per School.

  4. Only amount to school gives this amount only to a school, not providing any payment based upon the number of students in that school.

  5. DO NOT INCLUDE excludes school from appearing on Payments to Schools reports.

Amount per School—Is used to make payment to a school apart from or in addition to any payments made based upon numbers of students.

Amount per Student—Is used to select whether a “fixed” amount (same amount for all eligible students in a school) or a “variable” amount (amount varies by student) is used for those schools receiving funds based upon the number of active students.  The variable amount is stored in the student record (go to Students, Individual Student tab, Sponsorship Info sub-tab).  If the "variable amount" option is set, it is important that each student's record be updated to reflect the correct amount.

See also: